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Privacy Policy

Effective Date: 2026 - 01 - 22

This Privacy Policy forms part of, and is read together with, the Surety Safe Terms & Conditions (“Terms”). Capitalized terms not defined in this Privacy Policy have the meaning given in the Terms.

Surety Safe (“Surety Safe,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal and sensitive information collected through our website and services.

1. Scope of This Policy

This Privacy Policy applies to:

  • Users of the Surety Safe website

  • Individuals whose information is collected during residence inspections

  • Sureties, homeowners, occupants, and legal professionals engaging our services

This policy governs information collected only by Surety Safe and does not apply to third-party websites or services.

2. Information We Collect

We collect information strictly for lawful purposes related to residence verification, court compliance, and service administration.

a) Personal Information

  • Names, contact details, and relationship to the accused

  • Identification information where required for verification

  • Information provided voluntarily through inquiries or service requests

b) Residential & Inspection Information

  • Interior and exterior descriptions of residences

  • Photographs, layouts, and inspection observations

  • Vehicle access, security features, and potential hazards

  • Confirmation regarding the presence or absence of weapons

c) Surrounding Area Information

  • Nearby facilities relevant to court-imposed conditions

  • Accessibility or environmental factors impacting compliance

d) Website Usage Information

  • IP address, browser type, device data

  • Pages visited and time spent on the site

This information is used for security, analytics, and website functionality only.

3. Purpose and Legal Basis for Collection

Information is collected and used to:

  • Provide inspection, verification, and reporting services

  • Support court, legal counsel, and surety decision-making

  • Comply with legal, regulatory, and court-ordered obligations

  • Administer and secure our website and services

All services are provided for verification and reporting purposes only, as further outlined in the Terms & Conditions.

4. Consent

By using our website, submitting information, or engaging our services, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy and the Terms.

Consent may be withdrawn in writing, subject to:

  • Legal obligations

  • Court orders

  • Contractual and operational requirements

5. Data Storage and Security

Surety Safe uses reasonable administrative, technical, and physical safeguards, including:

  • Encrypted digital storage

  • Restricted access to authorized personnel

  • Secure handling of physical records

  • Periodic security reviews

While we take privacy seriously, no system can guarantee absolute security.

6. Access, Accuracy, and Requests

Subject to applicable law, individuals may request:

  • Access to their personal information

  • Corrections to inaccurate or incomplete data

Requests must be submitted in writing and may require identity verification. Certain information may be withheld where disclosure is restricted by law or court order.

7. Data Retention

Inspection reports and related information are retained only as long as necessary for service delivery, court verification, or legal compliance, generally thirty (30) calendar days from the date of inspection, unless otherwise required by law or court directive.

After this period, data is securely deleted, destroyed, or anonymized.

8. Disclosure of Information

Surety Safe does not sell, rent, or trade personal information.

Information may be disclosed only:

  • To courts, legal counsel, or justice system officials involved in the matter

  • When required by law, subpoena, or court order

  • Where disclosure is necessary to address public safety or compliance concerns

All disclosures are limited to what is reasonably necessary and consistent with the Terms.

9. Cookies and Website Technologies

Our website may use cookies or similar technologies to improve performance and user experience. Cookies do not collect sensitive inspection or court-related information. Users may disable cookies through browser settings.

10. Third-Party Links

Our website may contain links to third-party websites. Surety Safe is not responsible for the privacy practices, content, or security of external sites. Accessing third-party links is done at your own risk.

11. Legal Compliance

Surety Safe complies with applicable Canadian privacy legislation, including:

  • Personal Information Protection and Electronic Documents Act (PIPEDA)

  • Applicable provincial privacy and FOIP legislation

12. No Guarantees or Outcomes

As stated in the Terms & Conditions:

  • Surety Safe provides inspections and reports for verification purposes only

  • We make no guarantees regarding court decisions, approvals, outcomes, or compliance determinations

Privacy protections apply only to information collected and controlled by Surety Safe.

13. Changes to This Policy

We may update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Continued use of the website or services constitutes acceptance of the revised policy and the Terms.

14. Contact Information

For privacy-related inquiries, access requests, or concerns, contact:

Surety Safe
Suretysafe1@gmail.com

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